01
Save time
Reduce manual data entry, repetitive classification and later searches.
Intelligent supplier invoice management
Supplier invoices.
Under control.
ApexInvoicer turns scattered documents into an organized workflow: it extracts data, supports review and prepares spend information for querying and analysis.
- ✓ OCR + IA
- ✓ Review and validation
- ✓ Spend analysis
yourcompany.apexinvoicer.com
From document to dataWithout retyping everything
Controlled workflowPending · Reviewed · Validated · Paid
Product · ApexInvoicer
Supplier invoices
Supplier invoices
under control.
One environment to receive, extract, review, validate, classify and query invoices without jumping between email, folders and spreadsheets.
See the full workflow02
Reduce blind spots
Duplicates, review warnings and new or suspicious IBANs help detect issues before validation.
03
Understand spend
Suppliers, categories, cost centers, currencies and trends stop being scattered across folders and spreadsheets.
One workflow
From document to useful decision.
A clear workflow designed to reduce manual steps.
01
Receive or upload
PDFs and images from the web interface or the company invoice mailbox.
02
OCR + IA
Automatically extracts general data and line items.
03
Review
Compare extracted data with the document and correct only when needed.
04
Validate
Statuses, warnings, duplicates and IBAN checks help verify invoices before approval.
05
Classify
Categories, cost centers, accounting accounts, payment methods and journal entry.
06
Query and analyze
Filters, dashboards, reports and natural-language questions about spend.
Features
Automate repetitive work.
Automate repetitive work.
Keep control.
Automatic reading
The invoice is read for you.
Upload an invoice and ApexInvoicer automatically recognizes the supplier, dates, amounts, taxes and items so you mainly need to review the result.
It warns you about possible issues.
It can warn you if an invoice appears duplicated, needs review or includes a new bank account before validation.
Invoices can also arrive by email.
Attachments received in the company inbox can be added automatically to the process.
Everything stays organized and easy to find.
Each invoice can be classified so it is easy to retrieve later and understand what the spend relates to.
Reports
Export the information when you need it.
Create Excel or CSV reports with invoice data to work with or share outside ApexInvoicer.
Financial visibility
Understand where the money is going.
Quickly see categories, cost centers, suppliers, currencies and trends over time.
- ✓ Spend by category and cost center
- ✓ Monthly trend
- ✓ Breakdown by currency
- ✓ Invoice volume by period
- ✓ Advanced search and filters
Dashboard · ApexInvoicer
AI Assistant · ApexInvoicer
Intelligent querying
Ask your invoices directly.
Ask in natural language about spend, suppliers, statuses or trends and continue the conversation without starting over.
“How many invoices are pending?”
“Which suppliers have the most warnings?”
“Which items account for the most spend?”
“Where might there be savings opportunities?”
Answers depend on the data available in the customer environment and should be treated as analytical support.
Your environment, your brand
ApexInvoicer can feel like part of your company.
Each company works in an independent environment that can be adapted to its corporate identity.
Company name
Logo
Primary color
Background and corporate image
MyCompanyExample customized environment
Security and control
Sensitive information, treated accordingly.
Separated environments, access control and careful handling of information.
01
Separated environments
Each company works in an independent, protected environment.
02
Role-based access
Each role accesses the functions relevant to its responsibilities.
03
Protected passwords
Passwords are not stored in readable text.
04
AI with ZDR
The AI provider is configured with a Zero Data Retention approach so processed content is not retained.
ISO
27001
27001
ISO 27001 implementation and certification is planned as a future objective.
Estimated operational savings
How much repetitive work can be removed from the process?
As a cautious estimate, a highly manual workflow may save approximately 2–5 minutes per invoice across data entry, review, classification, search and reporting.
This is an indicative estimate, not a guarantee. It should be validated with real invoices and each company’s current process.
Indicative calculator
Invoices per month
502.000+
Potential savings17–42 hper month
Reference used2–5 minper invoice
Plans and pricing
The same tool.
The same tool.
Different monthly capacity.
Choose the capacity that fits today. All prices shown include VAT. Higher requirements can be handled with a custom configuration.
Plan
S
29 €/ month
For small companies or teams with a limited invoice flow.
- Invoices / month200
- Advanced users2
- Total users4
- AI queries / advanced user200
Plan
M
59 €/ month
For administration and accounting teams with medium volume.
- Invoices / month500
- Advanced users4
- Total users8
- AI queries / advanced user200
Plan
L
89 €/ month
For organizations with higher volume, more users and shared responsibilities.
- Invoices / month1.500
- Advanced users6
- Total users15
- AI queries / advanced user200
Prices include VAT. Advanced users count within the total-user limit. For higher requirements, ask about a custom solution.
Who is it for?
Especially useful when invoices
Especially useful when invoices
already take too much time.
Less operational workload
Centralize intake, review, statuses, suppliers and document search.
Data ready for review
Work with line items, taxes, accounts, classification and reports without rebuilding the information.
More visibility for decisions
Review spend, suppliers, trends and specific questions without relying on scattered spreadsheets.
Frequently asked questions
What matters before trying it.
If your case does not fit these answers exactly, tell us about it and we can look at your real process.
Ask a questionWhat if automatic extraction is not correct?+
Extracted information is reviewed against the original document and can be corrected manually before validation. The goal is to reduce data-entry work without removing control.
What percentage of invoices are read correctly?+
For clear, correctly legible invoices, the reading rate is typically close to 100%. Document format and quality can still affect the result, so ApexInvoicer keeps a review step before validation.
Can I receive invoices directly by email?+
Yes. ApexInvoicer can add compatible attachments received in the company environment mailbox to the workflow, in addition to uploads from the web interface.
Does each company share data with other customers?+
No. Each company works in a separate environment. Environment separation is part of the service design.
Does AI replace accounting review?+
No. AI helps extract, organize and query information. Review and validation remain part of the workflow and under user control.
What if I need more than 1,500 invoices per month?+
Published plans cover up to 1,500 invoices per month. Higher requirements can be handled with a custom configuration.
Request a demo
See what happens with your own invoices.
Tell us your volume and how you manage invoices today. The demo will focus on where your team is losing the most time.
✓ No automatic purchase
✓ Demo tailored to your case
✓ Direct response